Bloomberg Arts Internship, Program Assistant

EdVestors seeks a summer Program Assistant to support the day-to-day administrative responsibilities of the Bloomberg Arts Internship (BAI) Program. The Program Assistant will work alongside EdVestors’ external program partners and will serve as a liaison to the BAI direct service team as needed. The Program Assistant will report directly to EdVestors’ Career Pathways Coordinator and work closely with other staff.

The Program Assistant will work part-time (approximately 10-20 hours per week) from April through May, and full-time (approximately 30-40 hours per week) from June through August. The Program Assistant may work in a hybrid/remote structure from April-May. They must be available to work in-person a minimum of 4 days a week plus in-person attendance at program staff meetings from June-August.

Required in-person events include: BAI Staff Orientation (June 2-10), BAI Staff Meetings (Wednesdays weekly from June 11-August 13), BAI Program Orientation (June 30-July 3), Cohort Days (Mondays and Tuesdays from July 8-August 5), and Final Celebration (August 11 and 12). These events, inclusive of program cohort days, will take place at locations throughout the City of Boston, and at times multiple locations in one day, which will require travel on public transportation and walking.

Responsibilities

• Communicate regularly with BAI staff regarding the administration and implementation of the program.
• Collaborate with BAI staff to coordinate internship program experiences and provide logistical and administrative support including planning meetings, note taking, email and phone communication, purchasing supplies and catering, confirming workshops and guest speakers, confirming spaces, and other tasks as assigned.
• Management of external communications, sending emails on behalf of other staff members to interns and internship worksite supervisors, responding to emails, and monitoring program-related emails, sharing them with other staff when needed and in a timely manner.
• Management of all intern communications related to onboarding, including receiving, documenting, and tracking all required onboarding documents from interns.
• Assist with supervision of up to 42 high school interns during program cohort days, including acting as a substitute when needed.
• Accompany interns (in small groups aligned to city and local health and safety guidelines) on field trips and site visits to local colleges and cultural institutions.
• Build meaningful relationships with interns, providing support when needed, tracking issues as they arise, and discerning when to seek support from senior staff members.
• Provide technology assistance including management of tech equipment inventory and loans (to interns); transporting tech equipment to and from the EdVestors office for BAI onsite programming; setting up laptops, projectors, and portable speakers and problem solving tech issues as they arise.
• Work with BAI staff to ensure interns are having meaningful and productive workplace experiences.
• Assist with evaluation, documentation, and showcasing of program impact.
• Other program tasks and projects as needed/assigned.

Qualifications

• Strong interest in the arts and/or youth work.
• Self-motivated, demonstrating frequent initiative, and offering new and innovative ideas to organizing, strategizing, and problem solving.
• Outstanding organizational skills, with a high level of attention to detail and the ability to see projects through to completion.
• Excellent oral and written communication skills.
• Strong interpersonal skills and presentation skills; possessing the ability to communicate effectively with various constituents (such as interns, internship worksite supervisors, partners, and colleagues).
• Desire to work collaboratively with a team in a fast-paced environment.
• Strong computer skills with proficiency with Google and Microsoft Office Suite, especially Word, Excel, and Zoom video conferencing. Familiarity with Teams and GroupMe is a plus.
• Experience working with and mentoring teens, preferably in youth career development and employment. Ability to engage youth in a meaningful way and to connect with youth of diverse abilities, cultural backgrounds, gender expressions, and other forms of identity, fostering a safe physical and socio-emotional environment for youth.
• Enthusiasm, sense of humor and positive attitude are essential.
• Availability to work mid-April through the end of August, inclusive of in-person requirements.
• Bloomberg Arts Internship alums are encouraged to apply.

Physical Requirements

• Standing and walking for a long period of time during program days or other event days.
• Ability to deal with various temperatures in/outdoors throughout the summer, including cold air conditioning and walking and standing in heat and high temperatures.
• Carrying and lifting 10-20lbs; ability to assist in room setup, which may include moving tables or chairs, and carrying/opening boxes and organizing physical program materials.

Compensation

• This position is 5 days/week, Monday-Friday.
• Part-time 10-20 hours per week April through May. Full-time 30-40 hours per week June through August.
• This is a temporary, paid position at $25.50 per hour.

To Apply

Please submit one document with a resume and cover letter describing how you learned of the position and how your skills, experience, and availability meet the qualifications of the position. Please direct your application to Nicole Olusanya at jobs@edvestors.org. Please include the position title and your last name in the subject line of the email. Applications will be reviewed on a rolling basis until the position is filled, with priority given to applications received by January 24, 2025.

About the Bloomberg Arts Internship Program

The Bloomberg Arts Internship Program is a seven week summer program for high school students in Boston. Working in close partnership with organizations throughout the city, students will work as interns at arts and cultural institutions and attend program cohort days dedicated to college and career readiness, cultural experiences, field trips, and college visits.